Application Assessment Tool
Indigenous Community Corrections Initiative 2023

Application Assessment Form

Level 1 – Initial screening

PSIMS ID #:
Organization Name:
Project Title:
Organization Type: (Select one: Indigenous not-for-profit organizations (on and off-reserve, First Nation, non-status Indian, Métis, Inuit, and urban); or Municipal and other local governments working in collaboration with Indigenous organizations and or communities; or Indigenous governments; or Canadian universities and colleges.
ICCI objective: (Select one: to support the development of alternatives to incarceration; or to provide reintegration support)
Project type: (Select one: Knowledge building (36 months); or Knowledge sharing (12 months); or Capacity building (24 months); or Project implementation readiness (24 months); or Project implementation (60 months and mandatory data collection)
Amount Requested: ($)
Per project budget limit exceeded? (yes/no)
Duration:
Maximum duration exceeded? (yes/no)
Agreement to Privacy Statement (Question 1) (yes/no)
Willing to report to the Government of Canada (Question 2) (yes/no)

Application form: Verify that all sections of the Application are complete

*NO response, the application is deemed incomplete and/or ineligible

Organizational information (Questions 3-9) (yes/no)
Previous funding (Question 10) (yes/no)
Amounts owing to the Government of Canada (Question 11) (yes/no)
Project information (Questions 12-14) (yes/no)
Project activities, relevance and need (Questions 15-19) (yes/no)
Capacity of organization / suitability (Questions 20-21) (yes/no)
Partnership and collaboration (Questions 22-24) (yes/no)
Risk and mitigation (Question 25) (yes/no)
Sustainability (Question 26) (yes/no)
Identification of the project audience (reach) and project beneficiaries (impact) (Question 27) (yes/no)
Detailed budget (Question 28) (yes/no)
Workplan and timetable (Question 29) (yes/no)
Approval (completed and signed original Application) (Section 8 of 9) (yes/no)

Eligibility Part 1:

• Application received before deadline (yes / no)
• Does the organization meet the eligibility requirements as defined in the Solicitation Invitation (Canadian, not-for-profit, etc.)? (yes / no)

Recommendation:

• Application meets eligibility and completeness requirements (Forward to reviewer or review committee)
• Organization not eligible to apply (notify the organization)
• Application incomplete (notify the organization)

Screened by name:
date:

Level 2 – Merit and eligibility

To move on to the third level of review (Review Committee), the application must score 60% or higher in each of the categories.

Scoring Guide

Score the application under each essential criteria on a scale of 1, 3 or 5, where:

1=stated criteria is not met (20%)
3=stated criteria is adequately met (60%)
5=stated criteria is fully met (100%)

Project activities, relevance and need (Questions 15-19)

• Will the activities outlined result in the achievement of the project activities?
• Is the stated objective of this project relevant to the overall objective of the Program and the Solicitation?
• Has the applicant demonstrated the need for this project within their target population (What gap in services/research would this project fill?)

Capacity of organization/suitability (Questions 20-21)

• Does applicant's mandate align with objectives of this Solicitation?
• Stability of applicant (turnover frequency, senior staff, Board of Directors?)
• Does the applicant have over 2 years' experience with similar projects/target population/project scope?
• Performance history of past/other current projects with Public Safety Canada?

Partnership and collaboration (financial and non-financial, in-kind) (Questions 22-23)

• Are partnerships required for this solicitation or under the T&Cs?
• Has the applicant secured partnerships?
• Are these new or existing partnerships?
• To what extent do the partners have experience delivering this type of project working with this target population?

Risk and mitigation (Question 25)

• Are there any potential risks identified by the applicant?  If risks are identified, analyze their potential impact, and identify the strategies that will be implemented to mitigate the risks.

Sustainability (Question 26)

• After PS funding ends, has the applicant identified a strategy to have this project continue?

Identification of the project audience (reach) and project beneficiaries (impact) (Question 27)

• Has the applicant clearly identified the target population for the project?
• Has the applicant clearly demonstrated who this project will benefit and how they will benefit?
• What is the scope of the project?

Detailed Budget (Question 28)

• Do budget items align with workplan and timing of activities?
• Are there any duplication of costs? (e.g., rent and utilities, salaries with any other PS funded project?)
• Ensure all costs are eligible against Terms and Conditions
• Ensure all costs have proper detailed calculations (do not accept estimates)

Workplan and timetable (Question 29)

• Are there any gaps in activities/items missing from the workplan that would be key to the delivery of the project?
• Are the activities realistic and feasible for the applicant?
• Are the timelines feasible? (factor in approval timeline for projects)

Level 3 – Review Committee assessment form

Score Guide

1 = poor
3 = adequate with some concerns
5 = very good

Apply one score per section.  Please use the subsequent section (project strengths/weaknesses) for additional comments you may have relating to the evaluation categories.

Brief description of the project

To what extent does the proposed project meet the following objectives?

• Supporting the development of alternative to incarceration projects; or
• Providing reintegration support.

A. The what and the why

• To what extent are the project goals clear, realistic, and achievable?
• To what extent is the rationale for the proposed project evidence-based, clearly described and appropriate?

B. The who and the where

• To what extent are the proposed target population(s) well described and appropriate?
• To what extent have sub-groups within the target population(s) been identified and considered for the project design?
• To what extent are the geographic location(s)/setting(s) where the project will be implemented clearly identified and appropriate (i.e., well justified).

C> The how

• To what extent are the project activities and outputs clearly described, realistic, appropriate, and achievable within proposed timelines?
• To what extent are the knowledge products and opportunities for knowledge translation/mobilization identified, and clearly described?

D. Applicant Capacity and Collaboration

• To what extent does the applicant have the necessary skills, experience, financial capacity, and relationships to successfully carry out and evaluate the proposed project? The contributions of confirmed partners may be considered here as well.
• To what extent are the potential role(s) and contribution(s) of a diverse range of collaborators clearly described?

E. Performance Measurement

• To what extent are the short-term and medium-term results clearly described and appropriate for project objectives and activities?
• To what extent is the contribution of the proposed project to the expected outcomes of the Program clearly described?

Final score:

Qualitative assessment: Highlight the key strengths of the project proposal (Maximum of 250 words). This can include qualities like innovation, creativity, commitment, strong connections to community, or whether the project reaches an under-served population or region

Proposed project weaknesses: Highlight the key weaknesses of the project proposal (Maximum of 250 words)

Recommendation:  Check one recommendation below. Your recommendation should be based on both the overall score from Application Assessment Table and your qualitative assessment of the application's strengths/weaknesses.

Do you recommend that the application:

• Be considered further (recommended for funding); Or
• Be considered further (with qualification); Or
• Not be considered further at this time

Date modified:

2023-11-15