Emergency Management Public Awareness Contribution Program - Budget Template

Download Budget XLS Format (12 Kb)

Instructions

Only fill in the light blue shaded areas in each applicable fiscal year tab for your project.  The rest of the template will auto-populate.

Contribution Sources

You must list the source of any cash or in-kind contributions to the project. This would be the name of the person/ organization/ government who are contributing the cash or in-kind resources to the project. Provide the contribution amount beside the sources name. Note: Cash and in-kind contributions are separated.

Cash and In-kind contributions must be separated by the amounts contributed from an Other Government Source, and Non-Government Source. Government sources include federal, provincial and municipal governments, as well as Police Services and other government funded entities. Ensure the source of funding listed is the complete legal name of the organization contributing to the project.

Cash and In-kind Contributions

You must specify if a contribution source is cash or in-kind. Generally, a cash contribution would appear in the organization’s ledger as revenue (cheque, transfer of funds, direct deposit, etc.).

Only include cash/in-kind contributions that are confirmed. This would be any contribution another source has indicated they will provide when/if the project takes place. If contributions from other sources are not confirmed, they should not be included in the budget.

Budget Items

Fill in project expenses under the appropriate category (Consultation fees, Training , etc).  For example, a contract with a consultant would be under consultation fees and Workshops would be under Training or Educational Fees.

Note: Ensure budget items listed are EXPENDITURES not ACTIVITIES.  An example of an expenditure is Travel for "staff travel for Community of Practice meeting".  An example of an activity is "Community of Practice".

In the details section provide the details for each budget category used. For example, number of staff and rate of pay, number of and cost per unit, and etc. Justification for the relevance of the expense for the project can also be added where necessary.

Important Note: Total Funding (cell I36) must equal Total Expenditures (cell I74)

Should you have any questions about the Detailed Budget template, please contact the Public Awareness Contribution Program  mailbox at PS.PACP-PCSP.SP@canada.ca and a Program Officer will provide you with assistance.

Budget Template

Please note, the template below only references year 1 of the proposed project. Applicants must complete a budget template for each year of the proposed project.

Public Awareness Contribution Program
Project Budget
Revenues for Fiscal Year January 1, 2020 - March 31, 2020
 
Project Title:
(Municipal, provincial, territorial, and federal) Amount
Public Safety Canada  
Add name of organization if applicable  
Add name of organization if applicable  
Add name of organization if applicable  
Government Subtotal - Cash  $                                                      -  
Government Funding:  In-Kind Amount
Add name of organization if applicable  
Add name of organization if applicable  
Add name of organization if applicable  
Government Subtotal - In-Kind  $                                                      -  
Total Government Funding
(subtotal of Cash + In-Kind from all government sources)

Government assistance 95% (municipal, provincial, territorial and federal) cannot exceed 95% of eligible expenditures		  $                                                      -  
Non-Government Funding:  Cash Amount
Add name of organization if applicable  
Add name of organization if applicable  
Add name of organization if applicable  
Add name of organization if applicable  
Add name of organization if applicable  
Add name of organization if applicable  
Non Government Subtotal - Cash  $                                                      -  
Non-Government:  In-Kind Amount
Add name of organization if applicable  
Add name of organization if applicable  
Add name of organization if applicable  
Add name of organization if applicable  
Add name of organization if applicable  
Add name of organization if applicable  
Non Government Subtotal - In-Kind  $                                                      -  
Total Non-Government Funding
(subtotal of Cash + subtotal of In-Kind from non-government funding)		  $                                                      -  
TOTAL FUNDING
(Total of government funding + total of non-government funding)		  $                                                      -  
1) Cash:  actual dollar value or revenues/funding received
2) In-Kind:  non-cash input which is given a cash value.
Project Budget
Expenditures for Fiscal Year January 1, 2020 - March 31, 2020
Project Title:
Eligible Expenditures:  Cash
Eligible Expenditures Details Public Safety Canada Funding Other Government Funding Non-Government Funding Total
Salaries and Wages          $                                                      -  
Professional fees for subject matter experts          $                                                      -  
Program supplies and materials (less than $5,000)*          $                                                      -  
Travel*          $                                                      -  
Honoraria*          $                                                      -  
Public Awareness          $                                                      -  
Translation and simultaneous interpretation activities          $                                                      -  
Hospitality (meals & refreshments) in Aboriginal contexts          $                                                      -  
Shipping Charges          $                                                      -  
Printing and distribution activities          $                                                      -  
Subtotal - Cash  $                          -    $                    -    $                    -    $                                                      -  
 
Eligible Expenditures:  In-Kind
Eligible Expenditures Details   Other Government Funding Non-Government Funding Total
Salaries and Wages          $                                                      -  
Professional fees for subject matter experts        $                                                      -  
Program supplies and materials (less than $5,000)*        $                                                      -  
Travel*        $                                                      -  
Honoraria*        $                                                      -  
Public Awareness        $                                                      -  
Translation and simultaneous interpretation activities        $                                                      -  
Hospitality (meals & refreshments) in Aboriginal contexts        $                                                      -  
Shipping Charges        $                                                      -  
Printing and distribution activities        $                                                      -  
Subtotal - In-Kind    $                    -    $                    -    $                                                      -  
 
TOTAL EXPENDITURES:
(Subtotal of Cash + subtotal of In-Kind)		  $                          -    $                    -    $                    -    $                                                      -  
1) Cash:  actual dollar value or revenues/funding received
2) In-Kind:  non-cash input which is given a cash value
*Program supplies and materials (less than $5,000 per acquisition)
*Reasonable travel and living expenses in accordance with Treasury Board guidelines
*Honoraria, defines as time limited remuneration for a volunteer services or participation in project delivery that is consistent with, and esssential to the attainment of, the project's objectives

 

Eligible Expenditures
# Eligible Expenditures
1 Salaries and wages for permanent or temporary professional, clerical, technical and administrative services, including contributions to the Canada Employment Insurance Commission, the Canada Pension Plan, the Workers' Compensation Board, the Provincial Pension Plan or other Employee Benefit Plans;
2 Professional fees for subject matter experts;
3 Program supplies and materials (less than $5000 per acquisition);
4 Travel and living expenses related to the delivery of the project, including transportation rental fees;
5 Honoraria, defined as time-limited remuneration for a volunteer service or participation in project delivery that is consistent with, and essential to the attainment of, the project's objectives.This can include but is not limited to guest speakers and Elder honoraria;

**Honoraria cannot be provided as an incentive for participation in a project.
6 Public awareness and educational activities consistent with the project's objectives;
7 Translation and simultaneous interpretation activities;
8

Hospitality in Aboriginal contexts, based on the following criteria:

In Aboriginal communities in Canada, a great deal of the work that is done takes place in a communal setting - often, this takes the form of gatherings or ceremonies that have practical uses as well as fulfilling some of the spiritual and cultural needs of participants. Often more can be accomplished during a day-long gathering or ceremony than can be done in several meetings that take place on a regular basis or back to back. This is true for a number of reasons:

  • events take place that interrupt meetings
  • meetings are necessary for the purpose of doing business with government but not considered culturally important
  • gatherings and ceremonies involve more than just professionals and garner widespread community buy-in and support

Due to the length of time taken for gatherings and cultural ceremonies, hospitality such as food is considered an essential element of the day. Food has also been traditionally significant amongst all Aboriginal peoples in Canada. The sharing of food with participants, particularly at events with a cultural or spiritual element, is seen as an integral and important part of Aboriginal protocol and culture.

To eliminate hospitality from community-based projects that are founded on traditional knowledge and experiences would be taking away from an integral part of what makes the process unique. Culturally, it would show great disrespect to the participants, which would jeopardize future relationships. As a result, for Aboriginal communities in Canada only, hospitality will be considered as an eligible expense for:

  • gatherings
  • feasts
  • ceremonies
  • circles

Hospitality in this case takes the form of food and drink but does not include alcohol.
9 Shipping charges, postage, licences, and other fees; and
10 Printing and distribution activities.

 

Ineligible Expenditures
# Ineligible Expenditures
1 Capital costs, such as land, buildings, vehicles and most other capital costs (more than $5,000 per acquisition);
2 Hospitality that does not meet the eligible expenses criteria;
3 Core or ongoing operating expenses; 
4 Amortization and interest (cost of borrowing);
5 Travel for delegates or participants not directly related to the project, invited by others, or voluntarily attending; and
6 Profit, defined as an excess of revenues over expenditures.
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