Emergency Management Public Awareness Contribution Program - Funding Application Guide

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Call for Applications

August 26, 2019 – October 10, 2019

Introduction

This document is your step-by-step guide for information and guidance in completing an application for funding under the Emergency Management Public Awareness Contribution Program, which falls under the Terms and Conditions of the Policy Development Contribution Program (PDCP). It is meant to be used in tandem with the online application form.

Before applying

The Terms and Conditions of the PDCP have been modified for the purposes of this targeted solicitation process. The sections of the PDCP that have been modified include:

It is recommended that applicants review and refer to the information in this Funding Application Guide carefully to ensure that all requirements for this solicitation process are met, and all required supporting documentation is complete. Please note that incomplete applications will not be considered for funding.

Should you have any questions about the application process, please contact the Emergency Management Public Awareness Contribution Program mailbox at PS.PACP-PCSP.SP@canada.ca and a Program Officer will provide you with assistance.

Contents

This Funding Application Guide consists of five main sections:

Section 1: Program Overview

Disasters in Canada are increasing in frequency and severity. To support a sustainable approach to strengthening emergency management and building resilient communities across the country, Public Safety Canada (PS) developed the Emergency Management Strategy for Canada (EM Strategy) in partnership with provincial and territorial governments.

One of the main priorities under the EM Strategy is to improve the understanding of disaster risks in all sectors of society. As part of the broader strategy, funding has been made available under the PDCP to help Canadians understand the risks associated with natural disasters and what they can do to prepare for weather-related emergencies.

PS is looking for national partners with proven experience and knowledge in communicating with vulnerable populations to strengthen emergency readiness in Canada. By funding public awareness projects, PS will support Emergency Management stakeholders in reaching vulnerable, at-risk populations with critical emergency preparedness information that contributes to capacity building and education objectives at the national level.

Objectives of the Emergency Management Public Awareness Contribution Program

The Emergency Management Public Awareness Contribution Program has an allotment of $5 million available to eligible recipients over five years and for multi-year projects under the communications/information exchange stream of the Policy Development Contribution Program (PDCP).

Maximum funding shall not exceed $1 million per year per recipient for a maximum of five years. Total government funding for approved projects will not exceed 95%. Public Safety Canada's contribution will be based on the total government funding received for the project. Applicants must demonstrate that they are able to provide at least 5% of the total project cost.

The objectives of the program are to:

Eligible Recipients

Financial assistance may be provided to the following classes of recipients:

Eligible Expenditures

Funds may only be used for eligible expenditures that have been identified in a budget approved by the Department. Eligible expenditures will be those that are incurred by the Recipient, are reasonable, incremental, directly related to, and required to carry out the project activities.

Eligible expenses include:

In Aboriginal communities in Canada, a great deal of the work that is done takes place in a communal setting - often, this takes the form of gatherings or ceremonies that have practical uses as well as fulfilling some of the spiritual and cultural needs of participants. Often more can be accomplished during a day-long gathering or ceremony than can be done in several meetings that take place on a regular basis or back to back.

This is true for a number of reasons:

For more detailed information about eligible expenses, please refer to the Budget Template.

Section 2: Application Requirements and Deadline

The current call for applications is open from August 26, 2019 to October 10, 2019. Completed applications must be submitted online no later than 11:59 Pacific Time (PDT) on October 10, 2019.

All applicants will receive a confirmation email that their submission was received. If a confirmation email is not received after submission, please contact the Emergency Management Public Awareness Contribution Program mailbox at PS.PACP-PCSP.SP@canada.ca for assistance.

To be considered for funding, applications must include a completed:

Applicants must use the official templates provided on the Emergency Management Public Awareness Contribution Program webpage to be considered eligible.

Incomplete applications and applications received after 11:59pm Pacific Time (PDT) ‐ October 10, 2019 will not be considered for funding.

Section 3: Call For Applications Information

Open Call Funding Stream

The Department is looking to increase the level of awareness and preparedness of Canadians most vulnerable to all-hazards. As such, the mandatory priorities of this targeted solicitation are projects that:

To be eligible for funding, funding recipients must also have at least five years of experience working with at least three of the vulnerable groups listed above.

Asset Criteria

The following asset criterion is not mandatory but highly encouraged as it will contribute to the project's overall score. Applicants are highly encouraged to:

Through this targeted solicitation, PS is looking to increase the level of awareness and preparedness of Canadians most vulnerable to all-hazards. As such, funding recipients will be required to consult existing public awareness research on emergency preparedness and resilience in Canada (i.e., Survey of Emergency Preparedness and Resilience), link to existing public awareness campaigns (i.e., Flood Ready), and apply their own body of research, expertise in EM, and experience working with vulnerable communities to develop and distribute national public awareness products tailored to the specific needs, risks, and barriers of three or more of the target populations listed above. Following the distribution of the public awareness activities, recipients will be required to monitor the impact and evaluate the effectiveness of their products, as well as present their findings in a final report.

Project Outputs & Weight:

Recipients will produce the following deliverables throughout the duration of the project:

In the Application Form, applicants must:

Projects with total project budgets that do not follow the weight criteria above will not be considered eligible for funding under the Emergency Management Public Awareness Contribution Program.

Governance

PS will establish a governance body to manage the Emergency Management Public Awareness Contribution Program. PS will play an advisory role and will ask for modifications to proposals as necessary to facilitate the use of projects and associated messaging across the broader EM stakeholder community. Recipients will be expected to provide regular updates (i.e., progress reports, assessments of impacts, etc.) to the governance body throughout the duration of the project to ensure this cohesiveness and alignment.

Intellectual Property

Funding recipients retain copyright for any work produced under the proposed project. However, recipients must give the Minister a royalty-free, permanent and non-exclusive license to produce, reproduce or publish, in any way, the original work or an adaptation, in any language, for use within the federal public service and for non-commercial distribution, including the evaluation research design, data collection instruments and all interim and final evaluation reports.

Branding

Funding recipients must agree to acknowledge the contribution received from the Minister in a manner satisfactory to the Minister. Recipients must agree to acknowledge the Government of Canada of federal contributions in the form of the prominent display of the “Canada” and/or “Public Safety Canada” word mark, as appropriate, in conjunction with the identification of other formal partners, in all communications with the public.

Maximum Funding per Project

Stacking Requirement

Section 4: Introduction to Building a Strong Application

To build a strong application, the applicant needs to make sure the following key elements are addressed in the application:

There are a number of resources available that provide guidance on developing applications for projects to enhance public awareness of all hazards in Canada that are valuable to consider. Applicants are encouraged to explore the following resources:

Section 5: Application Assessment Process

Assessment Criteria

Eligible applications will undergo a criteria-based assessment process to ensure that all project applications are assessed objectively against the same criteria, the modified PDCP Terms and Conditions, and the availability of funding.

Assessment Process

The project assessment process will consist of:

Section 6: Contact Information

Please direct requests for assistance to the Emergency Management Public Awareness Contribution Program mailbox at PS.PACP-PCSP.SP@canada.ca. Program Officers are available to provide advice on the eligibility of applicants, activities and expenses and to answer general questions. Please note that completed applications will not be reviewed prior to submission.

Annex A

Application Form Outline

Funding Stream
Communications/Information Exchange Projects

Related Program Area
Emergency Management

Applicant Organization
Organization's legal name
Organization's address
E-mail Address
Website (optional)
Telephone Number

Primary Contact
Name
Title
Mailing Address
E-mail Address
Telephone Number

Additional Contact with Signing Authority
Name
Title
Mailing Address
E-mail Address
Telephone Number

Partner Organization
Organization's legal name
Organization's address
E-mail Address
Website (optional)
Telephone Number

Project Overview
Project Title
Project Duration (months)
Proposed Project Start Date
Proposed Project End Date
Project Location(s)
Total Project Costs (CAD$)
Public Safety Canada Funding (CAD$)
Total Public Safety Canada Funding in First Year (CAD$)

Emergency Management Public Awareness Contribution Program Objectives

☐ By checking this box, the applicant acknowledges that the proposed project will: (You will be required to explain how the project meets each of
the mandatory objectives below)

Call Priorities

☐ By checking this box, the applicant acknowledges that the proposed project meets the following mandatory priorities for the Program:

☐ Low-income Canadians;
☐ Seniors;
☐ Women;
☐ New Canadians; and
☐ Indigenous communities.

Section 1: Applicant Organization

Q1.1 Type of organization (select one)

Q1.2 What are the mandate, mission, and objectives of your organization (2000 character max).

Q1.3 Describe the expertise, resources, skills, experience and knowledge that qualify your organization to deliver this project (3000 character max).

Q1.4 Describe your organization and partner organization's the level of experience (five years or more) working with the vulnerable populations targeted by the proposed project (3000 character max). This must include a description of your organization and partner organization's existing body of research on vulnerable populations targeted by the proposed project.

Q1.5 Provide information regarding the organization's management practices, including previous history of managing project budgets comparable to that of the proposed project (2500 character max.)

Section 2: Project Information

Q2.1 Brief description of the project (2500 character max). A brief description of the national scope, overall purpose, and anticipated outcomes of the project.

Q2.2 Describe how your project aligns with the mandatory Emergency Management Public Awareness Contribution Program objectives (2500 character max).

Q2.3 Describe how your organization and partner organization will develop and nationally distribute tailored public awareness products to vulnerable populations targeted by the proposed project (3000 character max).

Include a description of how these public awareness products will be linked to existing public awareness research on emergency prepared and resilience in Canada, existing public awareness campaigns (i.e., Flood Ready), and your organization and partner organization's own body of research.

Referencing the project budget, applicants must also explain how the public awareness product development and distribution component of the proposed project represents at least 80% of the total project budget.

Q2.4 Describe how the proposed project will incorporate multiple methods of delivering tailored public awareness products, such as through web products, social media, and printed materials (i.e., pamphlets). (2500 character max).

Q2.5 Describe the links between the project activities and the project outcomes (2500 character max). Referencing the Project Workplan document, describe how and why the activities listed link to the anticipated project outcomes.

Q2.6 Identify and describe the role of partners essential to the implementation of the project (2500 character max).

Q2.7 Describe your organization and partner organization's level of experience developing and delivering public awareness or communications products (i.e., social media, pamphlets) (2500 character max).

Q2.8 Describe the project risk and mitigation strategy (2000 character max). Identify potential project risks, analyze their potential impacts, and identify the measures that will be implemented to mitigate these risks.

Q2.9 Describe the project's metrics mechanism that will be used to monitor the impact and evaluate the effectiveness of tailored public awareness products (2500 character max). Referencing the project budget, applicants must explain how the metrics mechanism and evaluation component of the proposed project does not exceed 20% of the total project budget.

Gender-Based Plus Analysis (GBA+)
Gender-based Analysis Plus (GBA+) is an analytical process used to better understand the different types of experiences and needs of diverse individuals and groups, in order to enhance the success and reduce potential harms of policies, programs, and research projects. Diversity in this context may refer to categories such as sex, gender, race, ethnicity, religion, age, geographic location, socio-economic status, and mental or physical disability, as appropriate to the project.

Q2.10 Describe the primary risks, needs, vulnerabilities, and/or barriers that may impact the target populations' use of tailored public awareness products and explain how your project will mitigate these risks (2500 character max).

Q2.11 Describe the impacts that the project may have on official language minority communities and how the project will address these impacts (2500 character max). Identify how the proposed project will be implemented within the broader context of the linguistic duality of Canada and serve official language minority communities while being mindful of gender and diversity issues.

Disclosure

Will this project include the services of a former public servant either as an employee or as a member of the Board of Directors who left the Federal Government in the last twelve months? If yes, please provide assurance that the public servant (or former public servant) is in compliance with the Values and Ethics Code for the Public Sector, and the Conflict of Interest Act (S.C. 2006, c.9) or the Parliament of Canada Act (R.S.C., 1985, c. P-1.01)? (Yes/No)

If yes, please provide assurance (2500 character max).

Will this project include the services of a lobbyist? If yes, please provide assurance that, where lobbyists are used, they are registered in accordance with the Lobbying Act (R.S.C., 1985, c.44 (4th supp.)) and that no commissions or contingency fees have or will be paid directly or indirectly to any person for negotiating or securing this request for funding? (Yes/No)

If yes, please provide assurance (2500 character max).

Will a departmental official participate on an advisory committee or board? (Yes/No)
If yes, please describe the role of the departmental official (1000 character max).

Signature Page

As a representative of the organization named below, I declare that:

And understand that:

☐ I acknowledge that I understand and agree with the statements above.

☐ I acknowledge that my application is complete and includes the following:

☐ I agree to acknowledge the contribution received from the Minister in a manner satisfactory to the Minister. I agree to acknowledge the Government of Canada of federal contributions in the form of the prominent display of the “Canada” and/or “Public Safety Canada” word mark, as appropriate, in conjunction with the identification of other formal partners, in all communications with the public.

Project signing authority:

Name and Title:

Organization name:

Date:

Would you like to provide any feedback with regards to this application tool (i.e. technology, questions, length, etc)?

Technical Difficulties

Applicants that experience technical issues beyond their control that prevent them from submitting their application by the deadline must e-mail the Public Awareness Contribution Program mailbox to report the technical issue within 24 hours of the application deadline and request approval to submit their application. The e-mail must describe the technical difficulties and include a timeline of the applicant's submission efforts. Once the request has been reviewed, Public Safety Canada will inform the applicant whether the request to submit a late application has been approved or denied. As such, requests will not be automatically approved.

STOP - IMPORTANT - Key to your success

Note that the deadline to submit your application is Thursday, October 10, 2019 at 11:59pm Pacific Time.

Please consult the Emergency Management Public Awareness Contribution Program Call for Proposals webpage and familiarize yourself with the following important documents before starting this funding application form:

Ensure that all applicable sections of this application form are completed, including budget and workplan documents. Incomplete applications, or submissions not including mandatory documents will not be considered for funding.

Should you have any questions about the application process, please contact the program through the Emergency Management Public Awareness Contribution Program mailbox and a Program Officer will provide you with assistance.

Notice to the Applicant

Applicants are not to assume an approval or incur obligations or expense until such time as they have been notified of funding approval and have signed a contribution agreement.

All contributions are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by the requirements of the Policy on Transfer Payments.

Public Safety Canada may elect to make contributions for applications submitted under this solicitation in the future. These may be dependent on, among other considerations, the merit of the applications and on the future availability of appropriations.

Please note that should you be awarded funding, you will be required to report project data in a template provided by Public Safety Canada.

Official Languages

The program's overall objectives will be implemented within the broader context of the linguistic duality of Canada by supporting projects that will serve official language minority communities while being mindful of gender and diversity.

In their proposals, applicants are required to demonstrate the ways by which their project will respond to the needs of the official language minority communities and the impact their project may have on these communities.

Confidentiality

Information provided by applicants is subject to the Access to Information Act (R.S.C., 1985, c. A-1) and the Privacy Act (R.S.C., 1985, c. P-21). Information provided is collected under the authority of the Department of Public Safety and Emergency Preparedness Act (S.C. 2005, c. 10) for the purpose of supporting the implementation of projects. The information collected in this application will be used, and may be disclosed, for the purposes of assessing the eligibility/merits of your application's evaluation. Information that you provide may be shared with external consultants, review committee members, officials in other Departments, Federal, Provincial and/or Territorial Governments or Members of Parliament. It may also be used and/or disclosed for policy analysis, research and/or evaluation purposes in order to conduct these activities.

Please note, these additional uses and/or disclosures of information will not impact your project. Should you have questions regarding the manner in which Public Safety Canada handles your personal information, you may elect to contact Director of Access to Information and Privacy (ATIP) at Public Safety Canada or The Office of the Privacy Commissioner of Canada.

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